Law School Event Planning Form

Law School Event Planning Form

Congratulations! Your event has been approved!

Please submit this form 4-6 weeks prior to your event.

To submit an event for approval, please complete and return the Event Proposal Form.

Please reference Event Resources for addtional information when planning your event.

EVENT PRODUCER

First Name:

Last Name:

E-mail:

Affiliation - Departments:

Affiliation - Centers:

Affiliation - Clinics:

Affiliation - LL.M. Programs:

Affiliation - Co-Curricular Programs:

Affiliation - Journals:

Affiliation - Student Organizations:

Co-Sponsor(s):

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EVENT DETAILS

Event Name:

Approved Event Date

, ,

Approved Event Start Tme

AMPM

Approved Event End Tme

AMPM

Approved Event Location:

If the event will be held in more than one location, please select the main location from the list above and check the box below.

My event will be held in more than one location. Please contact the Office of Special Events for further details.

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EVENT CATERING

I do not require catering.

I will use in-house catering:

Yes
No

If yes, please review our menu options located under resources.

I will order food from an outside vendor:

Yes
No

If yes, please review our Outside Food Waiver.

I would like to order pizza:

Yes
No

Regular pizza for: (# of people)

Kosher pizza for: (# of people)

Beverages for: (# of people)

I will order food from an outside vendor, but would like to also order the following from in-house catering:

Soda: (# of people)

Water: (# of people)

Beer/Wine/Soda Bar*: (# of people)

Coffee/Tea: (# of people)

Linens (Paper): (# of tables)

Linens (Cloth): (# of tables)

*If requesting alcohol for your event, please review our Alcohol Policy. You cannot order alcohol for your event unless you obtain a completed contract/order from the event caterer and submit it to the Office of Special Events at least eight (8) business days before the event.

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EVENT REQUIREMENTS

Room setup:

I would like event photography:

Yes
No

Due to limited availability, we cannot guarantee photography. We will contact you if not available.

I would like the event audio taped:

Yes
No

I would like the event video taped:

Yes
No

Due to limited availability, we cannot guarantee that we will be able to provide videography. All recorded participants must sign a Release Form.

I require technical support for my event:

Yes
No

If yes, do you need IT to provide a laptop?

Yes
No

I would like tent cards for participants:

Yes
No

If yes, please submit all names to the Office of Special Events in an Excel spreadsheet at least five (5) business days before the event.

I would like name badges for attendees and participants:

Yes
No

If yes, please submit all names to the Office of Special Events in an Excel spreadsheet at least five (5) business days before the event.

I would like place cards for dinner attendees: (only used for dinners with assigned seating)

Yes
No

If yes, please submit all names to the Office of Special Events in an Excel spreadsheet at least five (5) business days before the event.

Special Recognition:

Please submit all special recognition information to the Office of Special Events at least six (6) weeks before your event.

I would like flowers:

Yes
No

If yes, I'd like to order:

# of Centerpieces:

Cost per arrangement:

Giveaways:

Please submit all giveaway information to the Office of Special Events at least eight (8) weeks before your event. Please call the Office of Special Events for details.

Transcription Services: (only for events leading to publication/costs start at $1000)

Yes
No

I will have VIPs presenting/attending:

Yes
No

If yes, please send the Office of Special Events a list of all VIPs attending.

I would like to offer Continuing Legal Education (CLE) credits for this event:

Yes
No

Requires pre-approval by Assistant Dean for Alumni Realtions Claire McKeever.

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SPEAKER REQUIREMENTS

Do your speaker(s) require any of the following?

Air/Train Travel:

Yes
No

Car Service:

Yes
No

Honorarium:

Yes
No

Hotel Accomodations:

Yes
No

Reimbursement:

Yes
No

If yes to any, please contact the Office of Special Events.

My event requires additional attention. I'd like to schedule a meeting with the Office of Special Events.