April 30, 2012
|FROM:||Julia A. Upton R.S.M., Ph.D, Provost|
|RE:||Final Grade Submission – Spring 2012|
As we approach the end of the semester, I remind you that a
grade must be submitted for every student in your class within
three days (72 hours) of the final examination. All grades
are due no later than Saturday, May 12, 2012.
Prompt grade submission is of critical importance to the
University. As a University we aim to distinguish ourselves
through quality service to our students. Providing grades in
a timely fashion not only satisfies students’ legitimate right to
know their status, it is also indicative of our faculty’s
commitment to service and reflects upon the University’s pledge to
The glossary of available grades can be viewed online
here. Every student must receive one of the available grades
within 72 hours of the scheduled final exam date. Because of
this, I ask the Registrar to inform the academic deans of faculty
with outstanding grades so that they might monitor the progress of
this essential student service.
Should you have specific questions about grading policies in your
college, please ask your Deans’ office for guidance. For
general guidance, please take note of the points below:
- There is no grade of INCOMPLETE for undergraduate
students. This policy was re-confirmed by the University
Senate on February 12, 2007. Therefore, an undergraduate
student who has not completed all course assignments must be graded
based upon the work completed to that point. Naturally there
will be exceptions necessary in the case of illness, etc.
Please contact your Dean’s office for assistance with those rare
- It is important for faculty to be aware of the difference
between an F and a UW.
- An F (Failing) is awarded to a student who completes the course
but fails to achieve the course objectives. For example, a student
who attends a course the entire semester but fails to show up for
the final, or submit any final papers or portfolios, is eligible to
receive an F.
- A UW (Unofficial Withdrawal) is awarded to students who did not
officially withdraw from the course, but who failed to participate
in course activities through the end of the period. It is used
when, in the opinion of the instructor, completed assignments or
course activities or both were insufficient to make normal
evaluation of academic performance possible. A student, who
disappears during the semester for example, never to return, might
be eligible for a UW.
Should you have further questions, please contact the University
Registrar, Ms. Joanne Llerandi at extension 1487.