1. The formal complaint procedures may be used instead of the
informal procedure for the processing of a complaint or if the
informal attempt did not resolve the issue. A formal written
complaint may be filed to the Compliance Officer of St. John’s
2. Except as noted in G.1 of this document, in general a formal
complaint should be filed by the Complainant within sixty (60)
calendar days following the alleged discriminatory act(s) or the
date on which the Complainant first knew or reasonably should have
known of such alleged act(s).
3. The written complaint statement must include the
a. The Complainant’s name, campus
location, and status within the University Community, including
title, department, and school or college, as appropriate.
b. The basis of the alleged act(s) of discrimination or sexual
harassment (hereinafter called the “alleged act”); that is, race,
religion, color, national or ethnic origin, age, sex, sexual
orientation, marital status, citizenship status, disability,
genetic predisposition or carrier status, status in the uniformed
services of the United States (including veteran status) or
c. A brief description of the alleged act(s) and the Complainant’s
reason for concluding that it was discriminatory or sexually
d. The name and position in the University Community held by the
e. Copies of materials or names of witnesses, if any, which may be
relevant to the investigation of the complaint.
f. A statement indicating whether or not the Complainant has
initiated a court action or filed a charge of sexual harassment or
a complaint of discrimination concerning the alleged act(s) with a
local, state, or federal agency.
g. The date(s) on which the alleged act(s) were committed.
h. The date on which the Complainant first knew of the alleged
i. A statement indicating the remedy sought by the
j. The signature of the Complainant.
4. At any stage of these procedures, the Compliance Officer may
designate an individual(s) to serve as a co-investigator or in the
place and stead of the Compliance Officer.