Performance Management
Is there a performance review process for
staff and administrators?
Yes. In order to ensure that all employees have clear objectives
and an understanding of what is expected, managers review their
performance formally once a year and informally at mid-cycle and
throughout the year. At St. John’s, we call our performance
management system Partnership
for Performance (PFP). The cycle runs from June through May
each year and all full and part time administrators and full time
staff employees are included.
How can I learn more about the
performance review process?
For more information, refer to
policy #202 in the
HR Policy Manual, or go to the Forms page on the Human
Resources Web site to access the PFP Review form or the Employee
Self-Assessment form. PFP training is offered for employees and for
supervisors. View the Training Calendar or register
here.
What should I do if my manager has not
met with me to discuss my performance review?
We recommend that you ask your manager when you can expect your
performance review. If your manager hasn’t received a ‘PFP Manager
ToolKit’, he or she should contact HR Services.
Should I complete a Self-Assessment and
submit it to my manager at the end of the cycle?
Yes. While it’s not required, we recommend that every employee
complete either the Self-Assessment summary section of the PFP form
or complete the entire PFP and submit it to their manager at the
completion of each PFP cycle (at the end of May each year). This
gives the employee an opportunity to actively play a part in the
process.
Resignation
If someone on my staff resigns, what must
I do?
Refer to
policy #125, Separation from Employment in the
HR Policy Manual for a supervisor’s responsibilities when an
employee terminates. Contact HR Services, send the
resignation letter and PCF to HR Services. HR Services will forward
the forms to Payroll for processing and contact the employee for an
Exit Interview.
When an employee leaves, what do I do
with his/her keys, equipment, ID Cards and Parking
Pass?
Keys and parking passes should be returned to Public Safety. The ID
Card should be sent to the Storm Card Center with a note explaining
that the employee has terminated. All computer and
telecommunication equipment that belongs to the University (such as
laptop, pager, cell phone, etc) should be retrieved from the
employee and kept in the department or returned to Information
Technology, as appropriate. If you need access to your former
employee’s hard drive or email, please contact HR Services who will
then work with IT.
What happens with the information that
is collected during the Exit Interviews?
Responses to the Exit Interview Questionnaire are confidential on
an individual basis. Responses are tracked on an aggregate
department-level basis for the purpose of assessing trends to
strengthen employee retention efforts.
Employment Verifications
What should I do if I receive a call to
verify employment for an active or former employee?
It is the University's policy to verify only job title and
dates of employment. Salary information will be verified only with
the employee's written authorization and signature. If you get a
call or receive a fax requesting employment verification, please
refer the call as follows:
- Staff and Administrators - refer caller to HR Services at (718)
990-1502
- Full-time Faculty and GA's - refer caller to Faculty Records at
(718) 990-2617
- Adjunct Faculty, Professional Tutors and Workshop Supervisors –
refer caller to Faculty Records at (718) 990-1513
- Student Worker inquiries - forward to Recruitment at (718)
990-2331
Tuition Remission
How do I know if I am eligible for Tuition
Remission?
All full time administrators and staff are eligible for Tuition
Remission. The spouse, qualifying children or eligible designee of
full-time administrators and staff are also eligible to receive
this benefit. You can apply for these benefits online each semester
via the St. John’s login UIS system. Guidelines for staff and
administrators are located in the
HR Policy manual,
policy #608A and guidelines for spouse and dependents are
located in
policy #608B. For all eligibility questions, call HR Services
at (718) 990-1502. For all other inquiries, please contact the
Office of Financial Aid at (718) 990-5745.
Vacation Time
How many vacation days do I accrue each
month?
During the first five years of employment, staff employees accrue
vacation days at a rate of .83 days per month, a total of 10 days
per year. Staff employees with greater than 5 years of employment,
should refer to the Employee Handbook for their accrual rate.
Administrators accrue vacation days at 1.83 days per month, a total
of 22 days per year. New employees begin accruing vacation in the
month of their first paycheck. If requesting a vacation day, you
must complete a Vacation Request
Form.