Web Time Sheet is here! This new web-based time reporting
and approval process will be introduced to all University
departments. Each department will receive hands-on training
prior to implementation. Payroll staff will be available to
answer questions and assist with any problems. The web time
sheet is accessible by login into the University Information System
How will Supervisors or Approvers
know when to approve time sheets?
Approvers will follow the current bi-weekly pay schedule.
Time sheets can be approved as soon as they have been submitted by
the employee. However, all time sheets must be approved on or
before the end of the pay period (Saturday). Since the time
sheet is being entered directly on-line Approvers have more time to
electronically forward time sheet to Payroll. They can
monitor attendance and view their department work hours
What if my Approver is on
All Approvers are required to set up a Proxy who is authorized to
approve time in the absence of the Approver. Approvers must
notify their Proxy when they need to approve time. If the
Proxy is not available, Approver must contact Payroll to approve
time or submit paper time-sheet.
What if my Approver resigns or I transfer
Any change in Approver status should be communicated to the Payroll
Payroll can overwrite the Approval process or assign a new
What if I have more than one
If you have two supervisors, one supervisor will be designated as
Primary Approver and the other supervisor as FYI (For Your
Information only). Records are routed to the FYI supervisor
for viewing only. No approval is required by the FYI, since
the Primary Approver or Proxy will approve all time
What do the new time sheets look
The format of the web time sheet looks different, but contains all
the earning codes and employee information needed. Additional
information not currently found on the paper time sheet is also
included to allow for more accurate time keeping.
Will all earning codes be
All of the common earn codes applicable to non-exempt employees
will be listed on the time sheet. If you need to report time
for a code not listed, contact your Payroll Office.
How many past time sheets can I view as an
At this time, we are only providing access to 3 months of time
sheets. If requested, Payroll will provide you with previous months
or years time sheets. There is no need to print or store
paper time sheets.
Am I required to enter hours each
Yes, it is strongly recommended that employees record all hours on
a daily basis. By doing so, you will build a habit of
entering time and supervisors can review attendance records
What if I need to make a change to the
Employees can make changes until the time sheet is submitted to the
Approver. If you have already submitted your timesheet, your
Approver can either make the change for you or send it back to you
for correction. If the Approver has already approved the
incorrect timesheet, contact the Payroll Office.
What if I submit my time sheet to my
Approver on Friday and then work on Saturday?
Communicate with your Approver. If the Approver has not yet
approved your time sheet, the Approver can make the change for you
or send it back to you for correction. If it is past the pay
period and too late for payroll to adjust, you can include the
hours on the next timesheet with a comment to explain additional
What if employee is out sick when time
sheets are due?
Contact your Approver and the Payroll Office. Time sheets can
be approved by Payroll with authorization from the Approver.
What if an employee is gone an entire
Either contact Payroll to move the time sheet to the Approver, or
complete a paper time sheet when you return.
Can I submit my time-sheet at the
beginning of the pay period?
Yes, you may submit your time before the end of the pay period if
you will be out of the office when time sheets are due.
Notify your supervisor if you are submitting your time in
How do I train new employees?
Web Time Sheet is very simple to use and training can be done from
any web enabled computer. We encourage all departments to
train new employees as part of their department procedure; however,
if necessary you may contact the Payroll Office for
training. Additional Web Time Sheet information can be
found on the HR