Position Title
Data Administrator, Experiential Pharmacy Programs
Department
College of Pharmacy and Allied Health
Professions
Campus
Queens
Job Description
This individual will manage all data related to experiential
Pharmacy programs including student placement and collection of
assessment data. All data will be analyzed by the Assistant Dean
for Experiential Pharmacy Education.
Responsibilities
Effectively collect, organize and archive data associated with
the Experiential Pharmacy Education including, but not limited
to:
- Individual affiliated site records
- Voluntary faculty and preceptors CV’s/datasheets/e
portfolios
- Student data sheets
- Rotation learning contracts (SIARS)
Effectively use technology to maximize the management of
experiential pharmacy programs data.
Monitor and manage the selection and placement processes of
students into experiential pharmacy program experiences. Activities
include but are not limited to:
- Enter/review that all student data is correctly entered into
the placement software.
- Verify that students have completed all prerequisite
requirements to enter the rotations and maintain an updated
electronic database on these data which would include:
- Background check status
- HIPAA compliance
- OSHA compliance
- CPR/First AID compliance
- Pharmacy intern permit
- Up to date Health requirements and physicals
- Successful completion of the Competency Exam
- Finalize the placement list of students based on data
submitted.
- Effectively place all students in all levels of experiential
training using the College’s selected software program and
following established programmatic policies and procedures.
- Integrate Practitioner Option Pharm. D. student rotations into
the experiential pharmacy programs matrix. These data will be
supplied by the Practitioner Option Program Director.
- Maintain a listing of all open rotation opportunities and use
such openings when needed for placement of displaced students at
the direction of the Assistant Dean for Experiential Pharmacy
Education.
- Provide the Assistant Dean for Experiential Pharmacy Education
a summary of all available rotations on a schedule basis for
distribution to students on the College’s established rotational
change policy
Organize and submit appropriate Preceptor Benefit Program
Documentation to the Assistant Dean for Experiential Pharmacy
Education on a scheduled basis. Data include but are not limited
to:
- Preceptor Tuition Credits (April each Year)
- Educational Stipend Payments (April each Year)
- Continuing Education Documentation (Quarterly)
Provide The Assistant Dean for Experiential Pharmacy Education
summary student lists with X numbers for submission to other
pertinent offices within the University including:
- University Health Office
- Academic Service Learning
- Bursar
- Assistants to the Dean and Assistant Dean for Pharmacy Student
Affairs.
Summarize all programmatic assessment data for the experiential
programs and submit written reports to the Assistant Dean for
Experiential Pharmacy Education.
Be familiar with the ACPE standards, and in consultation with
the Assistant Dean for Experiential Pharmacy programs, develop a
quantitative system to track and report all pertinent data on an
ongoing basis. This plan will be reviewed and approved by the
Associate Dean for Pharmacy Education.
Organize the office supply needs for the Office of Experiential
Pharmacy Education
Assist the Assistant Dean for Experiential Pharmacy Programs
with other tasks as directed.
This individual will not directly communicate with students or
preceptors unless directed to do so by the Assistant Dean for
Experiential Pharmacy Education. Additionally, all final grade
submissions will be collected and entered by a designated faculty
member.
Organizational Structure
The individual is employed as an administrator in the Office of the
Dean, College of Pharmacy and Allied Health Professions and works
under the direction and supervision of the Assistant Dean for
Experiential Pharmacy Education.
Qualifications
- Bachelor’s degree in a relevant field. (Preferred)
- Previous administrative experience in a health care related
environment or in academia
- Excellent Computer skills with extensive knowledge of database,
spreadsheet and word processing applications
- Effective communication skills.
Salary
Salary commensurate with your qualifications, experience, and
contingent upon the departmental budget.
Submitting for this Position
Please send a cover letter and a resume to employment@stjohns.edu and
Reference Job 1007 in the subject line.